How long does driver licence verification take?
Daily manual verification of a fleet of 10 drivers with two licence categories each takes about 6 hours 28 minutes a month. Automated verification with sprawdz-kierowce.pl takes a one-off 13.5-minute onboarding and after that only handling individual notifications (≈ 12 seconds per incident). Annual time saved for this fleet: about 77 hours.
The calculator below works out this model exactly for your own figures. The addressee of this calculation: Business owner or decision-maker in a company employing drivers – assessing the ROI of verification automation.
Calculator: how long does verifying your fleet take?
Enter your fleet’s parameters and typical times for the manual process (checking on the gov.pl / CEPiK portal). The calculator works out the monthly and annual time cost of both options and the time you save with automated verification.
Manual / month
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This is how much time manual verification takes in your model.
Automation – onboarding
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One-off: sign-up + adding the drivers.
Automation / month (after onboarding)
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Only handling the irregularities found.
Annual time saved
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- manual − - automated
Financial comparison – employee vs subscription
Employer cost
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per year if an employee on the Polish minimum wage does these tasks
Plan -
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sprawdz-kierowce.pl, annual subscription
The investment pays back
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times a year
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Sources and assumptions
- Polish minimum wage 2026: PLN 4,666 gross / month – Regulation of the Polish Council of Ministers of 12 September 2025 on the minimum wage and the minimum hourly rate in 2026.
- Employer cost: approx. PLN 5,624 / month – gross pay plus the employer’s Polish social security contributions (approx. 20.48%). Source of the rates: ZUS (the Polish Social Insurance Institution), “Social insurance contribution rates” (“Wymiar składek na ubezpieczenia społeczne”).
- Monthly working time: 168h (40 hours a week × approx. 22 working days). The standard full-time job in Poland.
- Plan prices: the current sprawdz-kierowce.pl price list – Plus (up to 50 drivers) and Pro (up to 500 drivers) with annual payment (30–35% off compared with monthly payment).
- Manual verification times: our own assumptions based on observing a typical session on the gov.pl / mObywatel portal. You can adjust the default values to your own observations.
Where these figures come from
Manual verification – formula
Monthly manual verification time = frequency × (opening the portal + number of drivers × (entering data + server response + number of categories × checking a category)).
The default values (10 s, 15 s, 1.5 s, 30 s) are based on a typical manual check on the gov.pl portal: logging in to mObywatel, entering the driver’s data, waiting for the CEPiK service to respond and going through the list of categories to check their validity.
Automation – formula
First-month time = onboarding (sign-up + N × (adding a driver + categories × selecting a category)) + handling incidents. Time in each following month = handling incidents only.
The sprawdz-kierowce.pl automation runs the verification every day at 6:45 with no user involvement. A person steps in only when the app detects an irregularity – they then open the notification, log in and find the driver in the dashboard.
Frequently asked questions
How long does manual verification of a single driver in the gov.pl / CEPiK portal take on average?
Full manual verification of a single driver requires logging in to gov.pl (mObywatel), entering the data, waiting for the server response and reviewing the list of licence categories to check their validity. Assuming typical times: ~15 s for data entry, ~1.5 s for the server response and ~30 s for each licence category, this gives an average of about 75 s for a driver with two categories (B + C). The calculator above runs exactly this model for your fleet.
How often should drivers’ licences be verified?
The optimal frequency is daily verification – a licence can be lost on any given day (driving-licence withdrawal, exceeding the penalty-point limit, a decision by the starosta (the Polish district authority) following a medical examination, a court ban). Manual daily verification is unfeasible for fleets of more than a few drivers – which is why sprawdz-kierowce.pl performs it automatically every day at 6:45.
Does the time saving depend on the number of licence categories to be checked?
Yes – and significantly so. Each additional licence category means an extra ~30 s during manual verification (you have to glance at the driver’s list of categories, find the one you are interested in and check its validity). A professional driver with categories B + C + C+E means a ~90 s longer verification than a driver with category B alone. In the calculator, set a realistic average number of categories for your fleet.
Calculate for another case – other calculators
- How long does checking employees’ driving licences take? HR Manager or HR specialist – responsible for the documents of employees hired as drivers and their periodic verification.
- How long does checking professional drivers’ licences take? Freight forwarder or transport manager overseeing professional drivers – responsible for the compliance of categories C, C+E and D with each driver’s current status.
- How long does driving-licence category monitoring take? Fleet Manager focused on alerts and deadlines – tracks the expiry dates of licence categories for every driver in the fleet.
- How long does automated driving-licence verification take? IT decision-maker or buyer in a company looking for a tool to automate the verification of employed drivers’ entitlements.
- How long does driving-licence verification at a transport company take? Owner of a transport company holding a TSL licence – responsible for compliance with the requirements of ITD (Inspekcja Transportu Drogowego, the Polish road transport inspectorate).